No hard sell — just insights on your clinic’s blind spots.
Why Big Healthcare Practices Still Struggle to Grow
Even Top Healthcare Practices Lose Patients, Miss Revenue, Or Exhaust Their Team
Patients Stop Showing Up
No-shows and drop-offs happen often — and there’s no system to bring them back.
Admin Work Drains Your Team
Manual tasks like credentialing, billing, and compliance eat up valuable hours.
Marketing Isn’t Enough
Your website and ads aren’t turning interest into booked appointments.
You’re Doing Too Much
With growth, operations, and care on your plate — nothing scales.
What Kailei Does
Built for Healthcare Practices That Want Growth Without the Guesswork
Build & Release
We design and deploy your clinic’s core growth system — including retention automation, acquisition funnels, and operational workflows. Ideal for mid-sized practices and multi-location groups looking to scale fast without chaos.
Acceleration (Retention + Acquisition)
A full-funnel approach that combines patient reactivation, follow-up automation, and high-intent ad campaigns. You get more booked appointments, better retention, and a closed-loop system that works while your team focuses on care.
Growth+
Includes everything in Build & Release + ongoing optimization, operational consulting, and access to the latest Kailei workflows and testing frameworks. From LTV analysis to referral automation, we help you optimize every inch of your clinic’s growth engine.
How We Work
Uncover What’s Holding You Back
We start with a quick audit of your patient flow, operations, and digital presence to identify where you’re losing patients or leaking revenue.
The goal? Spotlight your biggest growth opportunities.
Build Your Retention & Acquisition Systems
We set up SEO, ads, and automation workflows to help you engage current patients and convert new ones. Think reactivation journeys, referral triggers, and booked appointments — on autopilot.
The goal? A repeatable system that works while your clinic runs.
Launch, Track, and Reactivate
We roll out targeted campaigns to drive traffic, re-engage inactive patients, and convert leads. You’ll get clear reporting on what’s working and where patients are dropping off.
The goal? Convert interest into action and patients into regulars.
Build Your Retention & Acquisition Systems
Using performance data, we refine campaigns and patient journeys to double down on results. Whether that’s reducing churn or boosting new bookings, we help you grow smarter.
The goal? Sustainable, high-quality growth — with less stress.
What Makes Kailei Different
Growth systems built for real clinic outcomes — not just clicks and impressions.
Smarter Automation
AI-personalized workflows for retention, referrals, and reactivation — no generic templates.
Compliance, Handled
HIPAA-safe messaging, PHI redaction, and EHR integration.
One Connected System
Retention, acquisition, and follow-ups all work together — fully automated.
Real ROI, Not Vanity Metrics
Track revenue, reactivations, and appointment lift — not just clicks.
7 Costly Mistakes Healthcare Practices Make That Kill Retention
Download this free guide to uncover what’s quietly holding your practice back — and how to fix it fast.
📌 Inside the PDF:
- Why patients stop returning (and how to win them back) - The hidden cost of manual admin work - Why most healthcare marketing fails — and how to do it right - Actionable fixes you can start using this week
👉 Perfect for: Clinical Directors, Practice Managers, and Founders of growing clinics.
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What People Say about Us
Kailei helped us cut our no-show rate by nearly 30% in just two months. The automated follow-ups alone paid for the entire program.
Arthur
DeFiance.Capital
Our admin team used to spend hours on credentialing and scheduling. Now it’s mostly automated — and we’re saving $12K a month.
Chris Burniske
Placeholder.vc
Let's Get Started!
Book your free 15-minute Growth Call and get:
- A quick audit of your current gaps - Tailored advice on where to start - Zero pressure. Just real insights.
1. What types of healthcare businesses does Kailei work with?
We work with provider groups and multi-location practices doing $600K+ in annual revenue. Our sweet spot includes med spas and behavioral health businesses looking to scale sustainably. If you’re focused on growth, operational excellence, and predictable revenue, we’re likely aligned.
2. How is Kailei different from traditional agencies or consultants?
Most agencies focus on ads. Most consultants hand you a strategy deck. Kailei does both — and more. We build and implement the full growth infrastructure that drives acquisition, retention, and operational excellence. You own the systems. There are no black-box retainers, no dependencies. Just scalable infrastructure and real outcomes.
3. What happens after the Discovery Call?
After your Discovery Call, you’ll have clarity on your biggest growth bottlenecks and whether our system is the right fit for your practice. If there’s alignment, we’ll present a tailored plan to move forward — or, in some cases, proceed directly to implementation if the match is strong. Either way, we aim to add value from Day 1 of our new relationship.
4. Do you offer Done-For-You services or just strategy?
Right now, we exclusively offer Done-For-You services. That means we don’t just tell you what to fix — we build and implement the systems ourselves, alongside your team. Why? Because growth isn’t about ideas — it’s about execution. We specialize in installing infrastructure that increases enterprise value, improves operational efficiency, and compounds revenue over time. That’s hard to do with strategy decks alone.
5. What kind of results can I expect?
Every clinic is different, but here’s what’s typical: •3–5x ROI from reactivation and local campaigns •20–30% lift in show-up and retention rates • $10K–$50K/mo in recovered or net-new revenue. We track real metrics: LTV, CAC, churn, lead conversion. You’ll always know what’s working—and what’s next.
